School attendance guidance
It would be useful for schools to familiarise themselves with the requirements for recording attendance, including the statutory need to educate pupils for at least 380 sessions.
The Local Authority has the power to prosecute parents who fail to secure their child's regular attendance at school. Schools can complete a:
- Request to initiate legal proceedings form for any pupil who has had at least 20 continuous sessions of unauthorised absence within the last six months or at least 28 sessions of unauthorised absence within the current academic year.
- Request to issue a Penalty Notice form (included in the legal proceedings form) when a pupil has been absent from school without prior authorisation or an acceptable reason being given to the Head Teacher.
- Sample Warning Letter for Penalty Notice
A representative from the Local Authority can help schools to develop early intervention strategies and to prepare evidence before proceeding to legal action.
Information for parents
- Attendance leaflet for parents
- Penalty Notice leaflet
- Prosecution leaflet
All pupils of compulsory school age are entitled to a full time education. In very exceptional circumstances there may be a need for a temporary part time timetable to meet a pupil's individual needs. For example where a medical condition prevents a pupil from attending full time education and a part time timetable is considered as part of a re-integration package.
A part time timetable must not be treated as a long term solution. Any pastoral support programme or other agreement must have a time limit by which point the pupil is expected to attend full time or be provided with alternative provision.
It is important as a local authority that we have a central record of all children not accessing
full time education in the usual way, including those accessing alternative provision full time
away from their mainstream schools, regardless of where they are on roll.
Please use the part time timetables spreadsheet to submit details of any current part time timetables as they occur by email to PTTimetables@gloucestershire.gov.uk.
Pupils recorded with 10+ days of continuous unauthorised absence
The Education (Pupil Registration) (England) Regulations 2006 state that schools must:
"... make to the local education authority ... a return giving the full name and address of every registered pupil of compulsory school age who ...
... (b) has been absent from school, where the absence has not been treated as authorised in accordance with regulation 6(2) for a continuous period of not less than ten school days, and specifying the cause of absence if known to the proprietor ..."
What will we do with this information?
We collate the returns and offer advice about strategies to deal with the absence (if required). Upon receipt of the returns, the Data Officer ensures there is a central record of all pupils in the county who have 10+ days of continuous unauthorised absence and an Inclusion Adviser (IA) is informed. If is indicated that further advice is required on managing the absence an IA will make contact with the school to discuss the case(s).
When is this information needed by?
We request you send information as soon as possible to support the safeguarding of pupils. Schools can discuss individual cases with their IA.
How to report:
Complete the 10-day absence reporting template and return to email@example.com.