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Personal Education Plan (PEP)

The PEP as part of the Care Plan

A Personal Education Plan (PEP) forms an essential part of each child’s care plan and also forms part of the child’s official school record. Schools and the Local Authority have a shared responsibility for ensuring the PEP is a living and useful document. The PEP is a vital document because it provides a collective memory about a child’s education and, when used effectively, improves the educational experience of the child by helping everyone gain a clear understanding of the teaching and learning provision necessary to meet the child’s educational needs; this is especially important at any transition points.

The PEP will follow the child/young person through their education and includes:

  • Keeps a record of progress and academic achievement
  • Highlighting strengths
  • Identifying special needs
  • Areas for improvement
  • Establish clear goals
  • Identifying the agencies involved and responsible

PEP meetings are attended by:

  • Child/Young Person
  • Social Worker
  • Designated Teacher for Children in Care at the school
  • Parent/Foster Carer
  • Any other professional that the social worker deems necessary (such as Educational Psychologist, Advisory Teacher, Therapist (art, play, sand))

A Virtual School representative may also be in attendance.


Gloucestershire local authority have now replaced the paper based PEP process with the ePEP platform which is designed to make the PEP process even easier for children and young people in care and the professionals who support them.

The ePEP, in addition to being part of the overall care plan, is part of a child in care's official school record. If the child moves schools, it should be forwarded, along with other school records, to their new school and to the main contact (usually the child's social worker) in the local authority which looks after the child.

The ePEP is the central platform for the education of children in care, which should be incorporated within each child's Care Plan.


For access and training for ePEP, please see our training page for further information or contact Susan Faulkner (PEP and Progress Lead) susan.faulkner@gloucestershire.gov.uk


The ePEP is the main way in which Designated Teachers and the Virtual School keep track of educational attainment and progress for every child in care. The ePEP also allows the Virtual School team to promote and then monitor how the Pupil Premium is used to improve educational outcomes for each looked after child.

The development and review of the ePEP brings together the whole team around the child at regular intervals to focus on the child's educational progress and personal educational needs.

The ePEP is important to the child too, especially when they are fully involved in agreeing and reviewing actions and targets. The ePEP should be seen as a living document which has the child's voice at the centre.

If you have problems accessing the ePEP system or have any questions about it, in the first instance please contact Rachel Evans on 01452 328360.

Social Care User Guide for ePEPOpens new window
Designated Teacher's User Guide for ePEPOpens new window.



Why is the PEP necessary?

The personal education plan is a fundamental and required element of a child in care’s education. All young people in care must have a current Personal Education Plan (PEP), which should be reviewed at least every 6 months as part of the statutory review of the young person’s care plan.

What should happen at the PEP meeting?

The PEP meeting is a multi-agency review of a child’s progress and a discussion on what needs to be done to narrow the gap and produce the desired outcome for the young person. This meeting will include a discussion on the pupil premium grant and how the funding will be implemented to impact the learning outcomes for the young person.

What is the Virtual School’s role?

The Virtual School’s role in the PEP process is to quality assure and ensure that PEPs are of a high quality.

Who should you contact for advice about PEPs?

For any advice and guidance on how to complete a high quality personal education plan, please contact your Virtual School representative




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