Part 4 - Contract Procedure Rules
Below are the Contract Procedure Rules.
- 1 - Background
- 2 - Scope
- 3 - Accountability and Responsibility
- 4 - Basic principles
- 5 - Exemptions to these Contract Procedure Rules
- 6 - Requirements to consult the Director of Policy, Performance and Governance and the Assistant Director of Legal Services
- 7 - Procuring via Frameworks, Collaborative Procurements and Dynamic Purchasing Systems
- 8 - The contracting process
- 9 - Localism
- 10 - Framework Agreements and Dynamic Purchasing Systems
- 11 - The Quotation Process
- 12 - Tendering Exercises
- 13 - Contracts Register
- 14 - Conditions of contract and contract formalities
- 15 - Other requirements
- 16 - Procurement guidance
CPR 6 identifies occasions where the Contract Procedure Rules create a mandatory obligation to consult with the Director of Policy, Performance and Governance and the Assistant Director of Legal Services.
6.1 Subject to CPR 12.4, all quotations, expressions of interest and tenders must be received by the date and time given in the original advertisement.
6.2 Authorised Officers must obtain the agreement of the Director of Policy, Performance and Governance before using any third party to conduct any procurement exercise on the Council’s behalf.
6.3 Authorised Officers shall consult with the Assistant Director of Legal Services immediately they become aware that any significant dispute or claim may arise in relation to a contract or procurement exercise or during the life of a contract.
6.4 Minor contract variations that have regard to small administrative changes can be undertaken by an Authorised Officer such as contact name changes, address changes, small service or specification changes. All major contract variations (i.e. anything beyond a minor change) that have regard to changes in price, term or terms and conditions must be referred to the Director of Policy, Performance and Governance.