Part 4 - Contract Standing Orders
Below are the Contract Standing Orders.
- 1 - Background
- 2 - Scope
- 3 - Accountability and Responsibility
- 4 - Basic principles
- 5 - Exemptions
- 6 - Requirements to consult Assistant Director of Legal Services and Assistant Director of Strategic Procurement
- 7 - Grants and external funding
- 8 - Collaborative Procurement, Frameworks and Use of Agents
- 9 - The contracting process
- 10 - General
- 11 - Select lists
- 12 - The quotation process
- 13 - Requirements applicable to all tendering exercises
- 14 - Tendering exercises
- 15 - Conditions of contract and contract formalities
- 16 - Other requirements
- A Select List is a list of pre-qualified suppliers used for running quotations or non – EU
11.2 The use of a select list may be appropriate where:
- a) quotations or tenders are regularly obtained for the same or similar types of goods, services, and works; and
- b) it is not practical or appropriate that the goods, services and works in
question be aggregated into a single requirement and/or competed under
one procurement; and
- the total value of the goods, services and work, if aggregated, would not exceed any relevant EU threshold.
11.3 A select list shall only be used where an agreed procurement strategy is in place that has identified that a select list is the most appropriate option having considered all others.
11.4 Authorised Officers shall seek the prior agreement of the Assistant Director of Strategic Procurement before establishing a select list. The authorised officer shall ensure that the level of expenditure through the select list is monitored so as not to risk breaching the EU rules on aggregation.
11.5 A select list may be either a Rolling select list or a set select list:
- a) with a rolling select list a supplier may apply to the Council at any time for inclusion on the select list.
b) with a set select list a supplier may apply to the Council only within specific time-periods, in response to specific advertisements placed by the Council.