Part 4 - Contract Standing Orders
Below are the Contract Standing Orders.
- 1 - Background
- 2 - Scope
- 3 - Accountability and Responsibility
- 4 - Basic principles
- 5 - Exemptions
- 6 - Requirements to consult Assistant Director of Legal Services and Assistant Director of Strategic Procurement
- 7 - Grants and external funding
- 8 - Collaborative Procurement, Frameworks and Use of Agents
- 9 - The contracting process
- 10 - General
- 11 - Select lists
- 12 - The quotation process
- 13 - Requirements applicable to all tendering exercises
- 14 - Tendering exercises
- 15 - Conditions of contract and contract formalities
- 16 - Other requirements
In addition to those instances outlined in CSO 6, this Contract Standing Order identifies other occasions where these Contract Standing Orders create a mandatory obligation to consult with the Assistant Director of Legal Services and/or the Assistant Director of Strategic Procurement.
6.1 All quotations, expressions of interest and tenders must be received by the date and time given in the original advertisement. An Authorised Officer may consider exceptions to this Standing Order in situations where the late submission is genuinely outside the control of the supplier concerned, but only with the agreement of the Assistant Director of Legal Services (CSO 13.4).
6.2 Officers must obtain the agreement of the Assistant Director of Strategic Procurement before using any third party to conduct any procurement exercise on the Council’s behalf.
6.3 Authorised Officers shall consult with the Assistant Director of Legal Services immediately they become aware that any significant dispute or claim may arise in relation to a contract or procurement exercise or during the life of a contract.
6.4 Minor contract variations that have regard to small administrative changes can be undertaken by the Authorised Officer such as contact name changes, address changes, small service or specification changes. All major contract variations (i.e. anything beyond a minor change) that have regard to changes in price, term or terms and conditions must be referred to the Assistant Director of Strategic Procurement.