Part 4 - Rules of procedure

Below are the rules of procedure.

14.1       Majority

Unless the Constitution provides otherwise, any matter will be decided by a simple majority of those Members present in the room and voting. 

14.2       Chair’s casting vote

If there are equal numbers of votes for and against, the Chair will have a second or casting vote. 

Note – To avoid deadlock on the election of a Chair or on a procedural motion relating to the election of a Chair, the matter will be determined by the toss of a coin

14.3       Method of voting

Unless a ballot or recorded vote is demanded under these rules the Chair will take the vote by show of hands, or, if there is no disagreement, by the consent of the meeting. 

14.4       Ballots

The vote will take place by ballot if 10 Members present at the meeting demand it. The Chair will announce the result of the ballot immediately after the votes have been counted. 

14.5       Recorded vote

If 10 Members present at the meeting demand it, the names of those who vote for or against a motion or amendment or abstain from voting will be recorded in the minutes. A demand for a recorded vote will override a demand for a ballot. 

14.6       Right to require individual vote to be recorded

If, immediately after the vote is taken, a Member requests it, their vote will be recorded in the minutes to show whether they voted for or against the motion or abstained from voting and this will be done even though the vote may have been taken by ballot. 

14.7       Budget decision meeting

              Immediately after any vote is taken at a budget decision meeting there shall be recorded in the minutes of the proceedings of that meeting the names of the persons   who cast a vote for the decision, or against the decision or who abstained from voting.

14.8       Voting on appointments

If there are more than two people nominated for any position to be filled and there is not a clear majority of votes in favour of one person then the name of the person with the least number of votes will be taken off the list and a new vote taken. The process will continue until there is a majority of votes for one person. 

14.9       Multiple appointments to organisations

If the Council has to fill two or more positions on any internal or external organisations, the names of persons to be appointed must be moved and seconded. 

If there are more nominations than positions, each Member will be entitled to one vote for each of the nominees up to the same number as there are positions. The nominees that have the highest number of votes shall be appointed. If an equality of votes prevents a decision being made, the Chair may use their casting vote to decide which of the nominees, who have the same number of votes, shall be elected.

Page updated: 25/01/2022 Page updated by: Gloucestershire County Council

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