Part 4 - Rules of procedure
Below are the rules of procedure.
- 1 - Annual meeting of the County Council
- 2 - Ordinary meetings
- 3 - Extraordinary meetings
- 4 - Location and times of Full Council meetings
- 5 - Notice and summons to meetings
- 6 - Chair of meeting
- 7 - Quorum
- 8 - Questions from the public
- 9 - Questions by Members
- 10 - Notices of motion
- 11 - Motions without notice
- 12 - Rules of debate
- 13 - Previous decisions and motions
- 14 - Voting
- 15 - Minutes
- 16 - Record of attendance
- 17 - Exclusion of the public
- 18 - Members conduct
- 19 - Members interests in contracts and other matters
- 20 - Disturbance by the public
- 21 - Photography and audio recordings of meetings
- 22 - Electronic communication
- 23 - Suspension and amendment of procedural standing orders
- 24 - Authority of the Chair
- 25 - Group Leaders and Lead Members
- 26 - Application of procedural standing orders to other council bodies
- 27 - Election of Chair and Vice-Chair of committees
- 28 - Appointment of substitute members of committee
9.1 At each ordinary meeting of the full Council (excluding the first annual meeting of a new Council) there will be 45 minutes set aside for questions from Members on any matter within the powers or duties of the Council or which affects the County.
9.2 Questions at full Council
A Member of the Council may ask:
9.2.1 The Chair of Council;
9.2.2 The Leader of the Council;
9.2.3 A Cabinet Member;
9.2.4 The Chair of any other Council body, whose remit covers the subject matter in question;
9.2.5 A Cabinet Project Champion.
a question on any matter within the powers or duties of the Council or which affects the county including, but not limited, a question which relates to any report being brought to that meeting by the Cabinet, any committee or any other council body.
9.3 Notice of questions
Members may not ask questions under this Procedural Standing Order unless:
9.3.1 A question under this Procedural Standing Order that does not relate to a report which is on the agenda for that meeting may be asked if a written copy of the question has been delivered to the Chief Executive by 10.00 a.m. six clear working days before the date of the meeting.
9.3.2 A question under this Procedural Standing Order which relates to a report which is on the agenda for that meeting may be asked if a written copy of the question has been delivered to the Chief Executive by 10.00am four clear working days before the date of the meeting. In the event that publication of a report is unavoidably delayed, the chair shall have the discretion to extend the deadline for questions under this Procedural Standing Order that relate to that report.
9.3.3 A member may ask an urgent question which the Chair considers could not have been reasonably submitted by the deadline for the receipt of written questions, within the 45 minutes set aside for written and urgent questions, providing that:
- The Member to whom the question is addressed, has agreed; and
- Notification of the question has been given to the Chief Executive at least half an hour before the scheduled start of the meeting.
9.4.1 Unless a Member has first complied with 9.3, they shall not ask any questions or make any statement relating to any decision made by the Cabinet or other Council body, if the statement or decision relates to confidential or exempt information.
9.4.2 Before such a question is asked, the Chair of the meeting shall consider inviting the full Council to resolve that the meeting, or part of it, shall not be open to members of the public.
An answer to a question will be:
9.5.1 Given to all Members and shall be taken as read and not read out at the meeting;
9.5.2 Where the information required is contained in a Council document or other published work, the questioner will be given the name of that document and if the Chair considers it appropriate, the relevant part of the document will be read out;
9.5.3 If the information required is not easily available a written answer will be sent to the questioner and circulated to all Members of the Council. Supplementary written answers will be provided within 14 days and published as a supplementary document with the original meeting papers no later than 4 weeks after the meeting.
A copy of all questions and written answers circulated at the meeting will be attached to the signed copy of the minutes of the meeting.
9.6 Additional questions
A Member asking a question under this Procedural Standing Order may, with the consent of the Chair, ask an additional question. The additional question will be to the same person as the original question. No notice has to be given for the additional question but it must arise directly out of the original question or the reply given to that question.
If the additional question relates to any decision that relates to confidential or exempt information, then before asking the additional question, the Member shall inform the Chair that is the case. Before the additional question is asked, the Chair of the meeting shall consider inviting the full Council to resolve that the meeting, or part of it, shall not be open to members of the public.
9.7 Oral questions on reports of the Cabinet or Committees
A Member may ask the Leader of the Council or any Cabinet Member or the Chair of a committee a question relating to any matter contained in a Cabinet or a committee report as long as that question is put when the report is being discussed at the meeting of the full Council.