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School Admissions; Secondary Transfer 2020



The 2nd March 2020 is National Allocation Day when parents/carers of children throughout England will learn which secondary school place has been offered to their child for September 2020. For children who are starting primary school, their parents/carers will hear about their allocation on 16th April 2020.


All parents/carers of children in Gloucestershire who applied for a school place on-line will receive an email confirming the school place after 9:00am on 2nd March 2020. Those parents who did not apply on line will receive a letter.


The Process

The County Council co-ordinates Year 7 admissions to all maintained schools and academies. The national closing date for secondary school applications was 31st October 2019 and parents/carers in Gloucestershire were given the opportunity to apply for up to five schools.


Allocations of school places are determined by the level of preference stated by the parent and the oversubscription criteria for schools (where too many children request places at particular schools). The oversubscription criteria for community and voluntary controlled schools is determined by the County Council; Governing Bodies of all foundation, voluntary aided schools and academies are responsible for their own criteria.


Where a parent’s/carer’s preferred schools are unable to offer places, or the parent/carer has not returned their application form on-time or not at all, the child will be offered a place at the nearest school with places available after all other children have been allocated places.


2020 Allocations

This year 7067 children will be offered a place in one of Gloucestershire’s secondary schools – 675 of whom live in a neighbouring county. In addition, there are 176 Gloucestershire children who will be offered their preferred school in a neighbouring county.


87% of parents/carers who have submitted applications have been offered their first preference school and 97% have been offered places at one of their preferred schools.


Places in some schools remain available in all parts of the county for new pupils or for parents seeking alternative places.


Advice for parents/carers

Parents/carers who applied on line will only receive an email notification of their allocated school and will be able to accept their place on-line from 2nd March. All other parents/carers will receive a reply form with their allocation letter and it is important that they return these to the co-ordinated admissions team by 9th March 2020 in order to guarantee their child’s place for September.


Some parents will be anxious that their child has not been offered a place at their preferred school. It may be helpful to know that places will always become available after the initial allocation and we have therefore tried to make it clear in our information that there is a second stage of allocations where we may be able to reconsider their preferences. This happens when some parents refuse the school place offered (moving out of the area or attending independent school etc.) so we are able to offer that place to the child at the top of the waiting list.


If parents would like their preferences to be reconsidered, they should state this on the reply form. Since we cannot guarantee that a place at the preferred school will become available, we strongly recommend that parents/carers who ask for reconsideration also accept the school place offered to them initially - this will not affect reconsideration of their preferred school, but will ensure that they have the certainty of a school place for their child in September.


The results of this reconsideration will be sent to parents/carers after 30th March 2020. It is therefore recommended that only those who are still unhappy with their child’s school allocation after this date contact the co-ordinated admissions team.  Parents/carers have a third opportunity to secure their preferred choice by means of a formal appeal and will receive information about this process with their final decision letter. The Governing Body’s of most secondary schools or academies are responsible for arranging their own appeals.


If you are contacted by any parent after the initial allocation on 2nd March, it would be helpful if you could outline this process and explain that the co-ordinated admissions team will endeavour to reconsider parental preferences, where possible, during the second round of allocations (between 10th March – 29th March 2020).


If Members have any questions regarding the admissions process please contact:


Gareth Vine, Universal Commissioning Manager on 01452 427547 ( or Clare Medland, Head of Commissioning for Learning on 01452 328686 (


Parents should be advised to contact Co-ordinated Admissions staff within the Commissioning for Learning Team at Shire Hall, Westgate Street, Gloucester, GL1 2TP, t: 01452 425407 or email:


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