Organising events in Gloucestershire during the COVID-19 Pandemic – what you need to do

Current Restrictions and Guidance

Coronavirus restrictions remain in place across the country. In England:

  • Only socialise indoors with people you live with or who are in your support bubble
  • Up to 6 people or 2 households can meet outside
  • Work from home if you can and minimise travel
  • If you have symptoms get a test and stay at home

Following the Prime Minister’s announcement on 22nd February, we have listed below the relevant changes to rules for events and expected dates as given in the government’s Four Step Plan from 29th March. If you would like further guidance, please email your local authority at one of the addresses below.

This assessment will be based on four tests and there will be a minimum of 5 weeks between phases (so if one is pushed back then they all push back):

  • The vaccine deployment programme continues successfully.
  • Evidence shows vaccines are sufficiently effective in reducing hospitalisations and deaths in those vaccinated.
  • Infection rates do not risk a surge in hospitalisations which would put unsustainable pressure on the NHS.
  • Our assessment of the risks is not fundamentally changed by new Variants of Concern.

More detailed guidance will be issued by the government ahead of each step. Organisations such as HSE and the Events Industry Forum also have further guidance and support.

Expected Date

Rules for events

Step 2 - 12th April

Funerals can continue with up to 30 mourners and the number of people able to attend weddings, receptions and commemorative events such as wakes will rise to 15.

 

Non-essential retail opens, including stall holders at things such as running events etc.

Step 3 - 17th May

Most legal restrictions on meeting others outdoors will be lifted - although gatherings of over 30 people will remain illegal.

 

Larger performances and sporting events in indoor venues with a capacity of 1,000 people or half-full (whichever is lower) will also be allowed, as will those in outdoor venues with a capacity of 4000 people or half-full (whichever is lower).

  • In the largest outdoor seated venues where crowds can spread out, up to 10,000 people will be able to attend (or a quarter-full, whichever is lower).
  • Up to 30 people will be able to attend weddings, receptions and wakes, as well as funerals. Other life events that will be permitted include bar mitzvahs and christenings

 

Step 4 – 21st June

The government hopes to reopen remaining premises, including nightclubs, and ease the restrictions on large events and performances that apply in Step 3. This will be subject to the results of a scientific Events Research Programme to test the outcome of certain pilot events through the spring and summer, where we will trial the use of testing and other techniques to cut the risk of infection. The same Events Research Programme will guide decisions on whether all limits can be removed on weddings and other life events.

 

If you wish the organise an event which will take place in line with the above dates, please fill in the risk assessment template and return to the relevant enforcing agency. You can find out more about each agencies’ roles and responsibilities in the list below.  A member of the team will be in touch once they have reviewed the risk assessment to correspond on any additional points for clarification and offer advice on implementing measures.

For your attention: Please be aware that if after assessment there is significant reason to judge that risks of the event are too great, cannot be managed or organisers do not comply with guidance and measures, legal powers may be used to restrict or prohibit any event. Please consider the current guidance carefully as listed above.

Enforcement agency roles and responsibilities

If you are planning to hold an event you should check current legislation and guidance.

Further advice regarding events is available on each local authority website, along with contact details for the relevant teams.

After checking this and undertaking your risk assessment as in the template you should contact your local authority at the earliest opportunity to discuss your plans in relation to the prevention and control of Covid-19. Further contacts for Gloucestershire Police and Highways are also listed below.

All district councils work closely with Gloucestershire police licensing team, licensing authorities, trading standards, environmental health, fire, Public Health, City Safe, Health and Safety, Highways and many more.  

For your attention: Please be aware that if after assessment there is significant reason to judge that risks of the event are too great, cannot be managed or organisers do not comply with guidance and measures, legal powers may be used to restrict or prohibit any event. Please consider the current guidance carefully.

District local authority

Gloucestershire Police Licensing

Gloucestershire police licensing team work closely with partner agencies such as Council licensing, trade and standards, licensing authorities, environmental health, City Safe and many more. The team provides advice and guidance on all aspects of alcohol licensing and taxi laws, it manages new applications and amendments but also enforces breaches of licence where required. You can contact them for any issues or questions regarding licensing via licensing@gloucestershire.pnn.police.uk.

Gloucestershire County Council Highways

The Gloucestershire Highways team approve events that take place on the public highway. If you are looking at organising such an event, please contact the team via streetworks@gloucestershire.gov.uk.

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