Education and Health Care Plan (EHCP) Service - admissions to secondary school for children with an EHCP


Moving on to the next stage of education is an exciting time for children, young people and their families.


However, it can also be a worrying time. If your child has an EHCP, you may be wondering which schools might be suitable and what additional support will be available.

Most children and young people with EHCPs go to their nearest mainstream school along with their friends. However, children and young people with EHCPs follow a different admissions process to ensure that the new school can provide the right support for their additional needs.

How does the admission process for children with EHCPs work?

At the Annual Review in Year 5, you will be asked to name a school as your parental preference for secondary school. The Annual Review meeting will also look carefully at Sections A, B and C of the EHCP to check that all the information about your child is accurate and to add anything that it will be helpful for a new school to know.

Following the Annual Review meeting the Annual Review paperwork will be sent to the EHCP Casework team, along with the name of your preferred school.

Consultation with secondary schools

The amended EHCP and key reports will then be sent to your preferred school as well as to your nearest mainstream school.  We may also send the information to other schools we feel might be suitable.

Considering a special school

If you are requesting a special school place for your child, you will be allocated a named EHCP Case Coordinator. The Local Authority will need to get up to date information from all those who work with your child.

The SEND panel will then consider all this information and decide whether a special school would be able to provide the right support for your child’s additional needs. Your EHCP Case Coordinator will contact you to discuss the SEND panel decision and the next steps.

When will you know your child’s secondary school?

We aim to send you the Amended Final EHCP naming the school by February 15th of Year 6 at the latest. The Amended Final EHCP takes the place of the Secondary Transfer Allocation letter which informs children, without an EHCP, about the secondary school they have been allocated and are sent out on March 1st of Year 6.

If your preferred school tells us that they are able to provide the additional support your child needs, then we will name the school on the EHCP, ready for them to start in Year 7. If the school is not your nearest school, it is likely you will have to provide transport to and from school.

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