EHCP Lockdown Update


Please see here for the most recent SEND guidance issued on 18th January 2021. Having interpreted the guidance we have set out key headlines on this and how we are asking you to work with us to deliver provision as set out in the plan as there have been no current changes to legal requirement to deliver to the plan.  We have been informed this will be kept under review and will advise should this position change and legal dispensations are applied.

We have attached a revised risk assessment template you can use if you choose.


The DfE does not require wholesale EHCP risk assessments or provision maps to be completed during this National Lock Down. We understand this decision has been made as the expectation is that all children with EHCPs are considered vulnerable and should be attending full time education with the provision being delivered as set out in the EHCP.


There will be a small cohort of children with EHCPs during this period of lockdown who have been advised not to attend as they are Clinically Extremely Vulnerable. For these children and those who are self isolating the requirement remains that best endeavours should be used to secure the provision in place in the child’s plan.


For this small cohort of children decisions on how provision can be delivered should be informed by relevant considerations including, for example, the types of services that the pupil can access remotely, for example, online teaching and remote sessions with different types of therapists. These decisions should be considered on a case by case basis, avoiding a one size fits all approach. Where children are impacted by this we are asking schools to contact the Locality Lead to plan how provision can best be met for individual children. We are asking that this is done with as much immediacy as possible and a plan of delivery to be made with the school, family and Locality Lead and recorded on the risk assessment.


There may be occasions where due to staffing capacity, skills or training full provision for children who attend Special Schools the EHCP is unable to be met, where this is the case the guidance is to resume full provision as soon as possible.


If this is necessary we are asking for schools to complete the risk assessment which can set out the provision being made and the timescale for resumption of full provision. Where required this is co-produced with parents and or Social Workers or other professionals if relevant to the needs of the child


There is no specific guidance on timescales of this but we are requesting that if full provision can’t be met and this exceeds 3 days that schools share the risk assessment as soon as possible with the locality lead and discuss if alternative solutions can be found.


Where a child with an EHCP is not attending school communication should take place with the family and young person to understand the reason for the absence and work undertaken with the family and professionals to provide a solution that is in the best interest of the child. The risk assessment can be used to record the discussions, work through the risk and provision with an agreed outcome.


Where a child has a Social Worker and  a risk assessment is needed this is to be undertaken with them and the family. Social Work colleagues are informed of the requirement for partnership working to complete risk assessments where relevant.


We are continuing to promote attendance reporting and encourage schools to use the B2B system to enable us to understand the attendance of the vulnerable children of Gloucestershire.


Locality Leads:


Kay Thomas- Stroud and Cotswolds, 01452 427399-

Kate Barnes- Gloucester and Forest, 01452 324071

Kevin Nicholls- Cheltenham and Tewkesbury, 01452 328378

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