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EHCP Pathway Redesign Update


This autumn, in line with the GCC SEND & Inclusion strategies and the government’s green paper priorities for SEND and alternative provision ‘Right support, right place, right time’ we will be making improvements to the EHC pathway to give a better experience for families and practitioners.

EHCP Pathway Redesign Principles:

  • Children and young people with SEND are at the heart of our planning
  • Listening, supporting and coproducing with parents and carers for children with SEND
  • Working collaboratively with schools to provide the child with the right support early
  • Develop an accessible EHCP process that is easy to administer.
  • Develop efficient and accessible digitised improvements for families and professionals.

    Piloting of new digital EHCP portals and a new digital EHCP audit tool.

    We have developed two new digital portals which are secure, one stop shops to make it easier to access EHCP plans and information.  There is a ‘Professionals Portal’ and a ‘Citizens’s Portal’ (for family access). Permissions are granted to allow families, schools and other professionals to view and add documents throughout the process. Therefore, when we rollout, you will be able to track where a case is at, see what the next stage is, and have easy access to all relevant documents.

    Throughout the summer term we tested the portals in a pilot with 12 primary schools. From September we have continued our pilot with an additional 14 primary schools and 15 secondary schools. These schools span across Gloucestershire. We are looking to launch the portal to all in January 23.

    We are working closely with the schools to regularly review and gain feedback to continue improving the portals before the wider rollout later this year. In addition, to improve the quality of our EHC plans we are piloting a new quality assurance EHCP audit tool which has been successfully implemented elsewhere in the UK.

    What difference will this make to you

    For both professionals and families, we intend for your experience to be simpler and accessible where plans are available in one place whenever you need it. With increased visibility and transparency you will be able to track the progress of a child’s assessment process, view the status of a plan, and have easy access to relevant documents.


    Questions most asked by families and professionals on the portals have been posted on the Gloucestershire Local Offer.

    About EHCP  Education, Health & Care Plan (EHCP) | Glosfamilies Directory

    Families Portal  - Education, Health & Care Plan (EHCP) | Glosfamilies Directory

    Professionals Portal - Information for SENDCOs | Glosfamilies Directory

    Coming soon

    EHCP Pathway for Children and Young People.

    A new snappy visual of the EHCP pathway has also been developed so that children and young people can also see what the pathway looks like and how it works.

    A new ‘Children and Young People’s Pledge’ has been produced with children and young people to set out 10 key principles that they want professionals involved in their plan to commit to so that they feel involved and listened to.

    Banding Funding Update

    In line with our GCC SEND & Inclusion strategies the banded funding initiative is about developing a funding model that is flexible enough to enable more creative opportunities to be accessed and provide the best outcomes for children and young people with SEND early.

    What is the purpose of a universal Banded funding system?

    The Banded funding project has been commissioned to design and deliver a banded funding system that supports the delivery of tailored, child-focussed support, facilitates more creativity and flexibility and, in turn, equips children/young people with SEND to reach their full potential.

    Testing was coproduced with partners including health colleagues, SENCOs, education psychologists, parent carers forum, Special School Heads, and many others.

    Testing a new system in partnership with our schools

    Commencing in March 2022, overall, 19 schools participated in the testing phase from March to July 2022. Participating schools included 10 maintained special schools/academies[1], 4 mainstream primary schools/academies[2] and 5 mainstream secondary schools/academies[3]. A total of 296 existing EHCPs were tested using the new descriptors.

    Provision maps were submitted by our participating schools, reflecting costs of the provision implemented for each pupil with an EHCP. This data will be used to inform a new Banded Funding finance model, this is currently in development. The new model will be presented for approval at the Schools Forum later this year.

    Positive and encouraging feedback was received from our coproduction partners and participating schools regarding the banded funding initiative and draft banding descriptors. There has been a collective expression of commitment to ongoing support regarding implementation and training.

    Preparing for implementation and training

    Our focus is now to develop a robust implementation plan to enable roll out of the new banded funding model across Gloucestershire. Using feedback captured throughout the testing phase to inform next steps.

    A schedule incorporating a mix of training sessions and webinar updates will be shared in due course. These will provide opportunities to reach both school bases and local authority professionals, fully inform, discuss, and update them regarding the system. Regular communication will be imperative to ensure successful understanding and implementation of the new model to all schools across the county.

    A collective effort of innovation

    The Banded Funding project team would like to extend thanks to all our partners and the schools who contributed. Without the support, time and commitment dedicated to completing associated activities, the intended improvements and development of a fairer and more efficient high needs funding system for our children and young people with SEN would not be possible.

    If you have any queries about the banded funding model, please contact the team at

    “The school enjoyed the process and felt it was a useful exercise to complete. A multi-team approach to banding enabled ‘buy-in’ from other staff”, Maintained Special Educational Needs School Head Teacher



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