Part-time Timetable Reporting
Most schools and academies have an effective system for notifying the local authority when a pupil is following a part time timetable (and when this ceases) but some schools do not do this as consistently. In line with Ofsted recommendations, we continue to require schools and academies (including AP Schools) to notify the Local Authority if a registered pupil is not receiving a full time education and therefore following a part time timetable.
All pupils of compulsory school age are entitled to a full time education. In very exceptional circumstances there may be a need for a temporary part time timetable to meet a pupil's individual needs. For example, where a medical condition prevents a pupil from attending full time education and a part time timetable is considered as part of a re-integration package.
A part time timetable must not be treated as a long term solution and should be part of a broader inclusive approach. Such arrangements should have a time limit by which point the pupil is expected to attend full time or be provided with alternative provision. Part time timetable arrangements must be regularly reviewed.
Of course, any decision about a part time timetable needs to have due and full consideration of any safeguarding and welfare risks, plus steps to prevent these; any vulnerabilities and risks must be fully regarded as part of your duties to safeguard and promote the welfare of children. Not being in school full time can put children at significant risk, including risk of harm, neglect, abuse, exploitation and radicalisation, for example, as well as the risks of underachieving, poor outcomes, and becoming NEET.
Full consultation with, and agreement of, the children’s social worker should be sought where the child is CiN / has a Child Protection Plan and, in such cases, notification of the Part Time Timetable should also be sent to the Gloucestershire Safeguarding Children’s Board by e-mailing email@example.com
If you require any advice or guidance prior to setting up a part time timetable, please contact the Education Inclusion Service.
"The LA should establish a central record of all children not accessing school in the usual way including those accessing Alternative Provision full time away from mainstream school…...schools should inform the LA of any part time education arrangement regardless of the type of school – ie Maintained, academies, Free Schools and Independent Schools" (Pupils Missing Out on Education, Ofsted, November 2013)
The importance of this reporting arrangement has been underlined during very recent school inspections in our area. Ofsted inspectors have drilled down into the circumstances surrounding the decision to put children on a part time timetable and have expected schools to have notified the LA and have agreed the mechanism by which the part time timetable will be kept under review.
Please use the part time timetables spreadsheet (XLSX, 93.4 KB) on Schoolsnet: https://www.gloucestershire.gov.uk/schoolsnet/your-pupils/attendance/ to submit details of any part time timetable arrangements as they occur, as they are reviewed, and when they cease by emailing them securely via Egress to firstname.lastname@example.org)