Premises - Preparing for summer term and summer holidays – IMPORTANT ACTION REQUIRED
Now the school holidays are just around the corner, it’s time to check that all team members know key information relating to property emergencies, servicing and utilities to enable them to cover effectively when colleagues are on leave.
The following advice will help you to prepare for the summer months.
Grounds maintenance over the summer holidays
Please make sure that grounds contractors have keys/codes for access during the holidays.
Premises Log Books
Please ensure your premises log books are up to date and are easily accessible for everyone on site, including visiting contractors and Property Care Officers.
Isolation of Mechanical services
Ensure you know where your isolation points are within your buildings. (Your Property Care Engineers can help to identify the location of stop taps and main isolation valves within your buildings. Buy Back sites only – Property Care Silver & Gold SLA’s)
Make sure that they are free to operate.
Keep access routes clear and unhindered to these important isolation points.
Boiler and Heating controls
Ensure controls are set correctly and you have a basic understanding of their operation.
Ensure lagging to mechanical services and storage tanks is in good order.
Pay attention to remote out buildings and temporary buildings.
It is essential to check your heating & calendar settings are correct.
Where TREND systems are installed you can log into your system by “copying and pasting” the below http address link into your Internet address bar (not search engine).
If you have been provided with a different http address by Asset Management and Property Services, please continue to use the one you have been advised of.
You must log in as soon as possible (checking that all of your TREND network cables are connected) to ensure you are able to log-in and change settings as required.
Calendars (Diary Section) can be set up well in advance of school holidays; we encourage you to use this feature to help manage your heating settings more effectively.
If you cannot connect to TREND, it is essential to check that your router is still connected to your TREND system by “Ethernet” (network) cable. Please check this is securely connected.
If you have changed internet provider or had any ICT works completed, please contact your Property Care Engineer for advice as your IP address link to TREND may have changed.
Please see attached TREND Basic Operation Guides which explain how to review and adjust TREND heating settings.
Please also ensure plans are in place to review heating/boiler and other premises tasks in preparation for returning to school in September.
Help is available!
Your dedicated Property Care Engineer can assist if you require support to prepare for the summer term and summer holidays, depending on the level of Property Care SLA you have purchased.
Should you require further assistance please email the Building Helpdesk email@example.com
Don’t forget to return your West Mercia Energy Contract Agreement to AMPS by 31st July!