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Gloucestershire Homes for Ukraine sponsor guide

Ukraine flag.

Thank you for offering your home to someone in need. The generosity of people across the county in providing safety and refuge to those fleeing Russia’s war in Ukraine reflects the very best of our county.

We are working with the district councils; the NHS Clinical Commissioning Group; Gloucestershire Action for Refugees and Asylum Seekers (GARAS) and other partners to support sponsors and guests through the Gloucestershire Housing Partnership.

This guidance is being issued by the Gloucestershire Housing Partnership for those who have registered as sponsors in the Homes for Ukraine Scheme in Gloucestershire.

We are still receiving updates and information from central government regarding the scheme; requirements for sponsors; and how local authorities are expected to help. 

As more information becomes available, we will continue to update this guide. It should be read alongside the national guidance for sponsors.

Please read this Advice for Host Families pack produced by Barnardos and their partners. It contains more information about Ukraine culture differences and how to support someone suffering from traumatic experiences.

How can I help my guest find a place in a local school?

Although some schools will have places available throughout the year, the choice of school is likely to be limited by the fact that some of the most popular schools will be full when you are applying. The advice for Ukrainian families who need school places is to apply in the usual manner for in-year transfers.

Families should make applications directly to the school(s) of their choice by completing an In Year Application Form and taking this to the school. A paper copy of the In Year Application Form should be completed and sent directly to the preferred schools. This is available here (PDF, 272.5 KB) .

More information regarding In Year applications can be found through the web pages below:

Applying for a school place during the school year

Letter to schools - April 2022

Please be aware of the following:

  • Although we are here to support parents and schools, the In Year process is not coordinated by the Local Authority (Gloucestershire County Council) and “Own Admission Authority Schools and Academies” (schools) make their own admission decisions. 
  • School places cannot be “held” for any family. 
  • All applications should be made directly to the school. 
  • The school has 10 /15 days to make a decision about an admission. 
  • Once offered, the place should be taken up within 15 days.

Over the next few weeks and months, we are expecting Ukrainian families with school-age children to move to Gloucestershire. We want to reassure you schools are working hard to adapt, so thank you for your patience. 

We would like to take this opportunity to thank schools and education colleagues for their support and commitment to help children and their families during these challenging times. It is very much appreciated and recognised by Gloucestershire County Council teams.

How to organise learning for Ukrainian children abroad

Ukrainian Ministry of Education has published a resource for pupils, families and online providers. The aim is to support Ukrainian students with maintaining their connection to the education system.

There is an option to translate on the top right of the page.

Page updated: 12/05/2023 Page updated by: GCC communications

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