New SAP system: what this means for SIMs users

Does your school buy the ‘Payments and Income’ service from GCC? Do you work in school administration or financial management and process school invoices? If you answered yes to both these questions, please read the information below and watch the short video. It will help you get ready for a new SIMS App that will change your payments processes and affect your job and school from March 31, 2026.

Background

All schools who purchase payroll services from GCC will benefit from the upcoming transition to a cloud-based SAP system from 31 March 2026. This project is called One SAP which is part of a bigger programme of change at GCC called the One Programme.

Why is this change happening?

The current SAP system is hosted on physical servers and we’re moving to a safer, more resilient software model which is hosted in the cloud. The support for our current SAP service is ending which means we must make the switch.

What are the benefits of the new system and payroll system

The system is cloud-based, which means better security, more up-to-date and improved reliability (and it can be automatically updated).
The new SIMS app will flag errors to be corrected before the file is sent through to GCC - so no back and forth.
Payments will be sent quicker

More questions?

If you have more questions please email them to contact.sap@gloucestershire.gov.uk or call Fleur Strong, the Business Change Co-ordinator (Schools) for the One Programme on 01452 426082.