Data quality, integrity and retention

Data quality, integrity and retention

Personal data must be accurate and where necessary kept up to date. Staff should ensure they are aware of the council’s Data and Intelligence Strategy 2024-2028 and its associated Data Quality standards (PDF, 162 KB) .

All staff that are responsible for recording person-identifiable data in council systems should only do so following the completion of appropriate training.

Personal data must not be kept for longer than is necessary, therefore all areas of the council must ensure they have appropriate retention schedules (PDF, 1.5 MB) in place, and that these are adhered to.

The council will ensure that where special category or criminal convictions personal data is processed:

• there is a record of that processing, and that record will set out, where possible, the envisaged time limits for erasure of the different categories of data.
• that when it is no longer required for the purpose for which it was collected, it will be deleted or rendered permanently anonymous.
• data subjects receive full privacy information about how their data will be handled, where necessary, and that this will include the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period.