How long do we keep records for?

How long do we keep records for?

We retain our records for a set period of time, as mandated by legislation or business need.  The Freedom of Information Act 2000 and the Data Protection Act 2018 are two notable examples of legislation that can determine the length of time that particular records are held within the organisation.  The length of time assigned to each record is known as the ‘retention period.’ 

To ensure legal compliance, provide evidence of decision-making, and fulfil operational requirements, retention periods may begin from a number of different dates, including the date of birth of the subject of the file; the date the file was opened; the date the file was closed; or the date the file was deposited in the Records Centre.  

You can view our comprehensive Records Retention and Disposal Schedule to find out more about the types of records we hold as an organisation, the length of time that we are required to keep them for, and any relevant underlying legislation. 

We review and update our retention schedule periodically to ensure that we are complying with our legal and statutory recordkeeping requirements.  If existing legislation is changed, or new legislation is introduced, we amend the schedule accordingly.