Introduction

Gloucestershire County Council’s Elected Members have 3 different roles:

• As a member of the council
• As a representative of residents in their ward/division
• As a representative of a political party

In line with the Members’ Code of Conduct Elected Members will process the personal information of the residents within their division.

As part of their work in the community Elected Members may contact officers of the council and other organisations on your behalf to investigate concerns and respond to enquiries.

If an Elected Member collects personal information whilst supporting you, they will keep information relevant to that case for 3 years, unless there is a reason to keep it for longer, for instance if required to do so by law or under a legal obligation.

Some personal information such as that associated with minor correspondence used to schedule a meeting, will be held for less time.

Any information held at the end of an Elected Member’s term in office is either passed to the appropriate council representative or securely destroyed.

Gloucestershire County Council, including Gloucestershire Fire and Rescue Service, is committed to using its powers, influence, and responsibilities to prevent and act against identified slavery and human trafficking in its corporate activities, supply chains and the wider community. The council is committed to ensuring its staff, partners and suppliers are aware of their duty to comply with their duties under the Modern Slavery Act 2015 and is committed to implementing the Charter Against Modern Slavery.

Gloucestershire County Council, including Gloucestershire Fire and Rescue Service, is also committed to collecting and using equalities information lawfully and transparently to promote equality, eliminate discrimination, and ensure fair access to services for all.

To ensure transparency around how the council enacts these commitments, Privacy Notices have been created for Modern Slavery Data Collection and Monitoring and Equalities Data Collection and Monitoring.

Gloucestershire County Council may use Generative Artificial Intelligence (GenAI) tools, to support service delivery, and operational efficiency. The council is committed to the safe and ethical use of GenAI and does not use GenAI tools for automated decision making. The council remains the data controller of personal data at all times, and robust contracts are in place to govern the access GenAI tools have to council information. Data Protection Impact Assessments are also required for each GenAI tool to ensure the proposed uses are in accordance with data protection law, ethical best practice, and the council’s Generative AI Policy.