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Passenger transport contracts


See Supplier Retainer Request Process,our policy for suppliers claiming retainers, where the transport does not operate because a student is ill or does not attend school, despite the school being open.

You should then invoice us on a month by month basis per contract. See this invoice template that you may find beneficial: Operators Invoice Template - School Transport

Your invoice must:-

  • state the name and address of the contractor
  • state the name and address of Gloucestershire County Council
  • bear a unique invoice number
  • show a correct invoice date
  • quote the correct GCC Contract/Route number
  • name the educational establishment served
  • quote a valid VAT number (if applicable)
  • show the rate and amount of VAT charged (if applicable)
  • clearly show the number of days being charged
  • give the month of when transport was provided

Invoices should be sent to:- (preferred)

or by post to

Gloucestershire County Council
Integrated Transport Unit
Shire Hall

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Don’t include personal or financial information like your National Insurance number or credit card details.