Personal Education Plan (PEP)

For all Year Groups; Early Years; Year R to Year 11 and Post 16.  We use Word Documents which can be found in the Related Data Section of this Personal Education Plan (PEP) page.




The PEP as part of the Care Plan

A Personal Education Plan (PEP) forms an essential part of each child’s care plan and also forms part of the child’s official school record. Schools and the Local Authority have a shared responsibility for ensuring the PEP is a living and useful document. The PEP is a vital document because it provides a collective memory about a child’s education and, when used effectively, improves the educational experience of the child by helping everyone gain a clear understanding of the teaching and learning provision necessary to meet the child’s educational needs; this is especially important at any transition points.

The PEP will follow the child/young person through their education and includes:

  • Keeps a record of progress and academic achievement
  • Highlighting strengths
  • Identifying special needs
  • Areas for improvement
  • Establish clear goals
  • Identifying the agencies involved and responsible

PEP meetings are attended by:

  • Child/Young Person
  • Social Worker
  • Designated Teacher for Children in Care at the school
  • Parent/Foster Carer
  • Any other professional that the social worker deems necessary (such as Educational Psychologist, Advisory Teacher, Therapist (art, play, sand))

A Virtual School representative may also be in attendance.


Pupil Voice

Pupil voice is an essential part of the PEP and where possible, the child's views should be sought for the meeting. You will find on the right hand side a template to capture the views of the child as well as a link to generic 'My Profile' templates used as part of the graduated pathway. However, if you have an alternative form/template or way to include the child's voice, we are happy for you to use that and add it to the PEP form along with any other additional information. 


The PEP is the main way in which Designated Teachers and the Virtual School keep track of educational attainment and progress for every child in care. The PEP also allows the Virtual School team to promote and then monitor how the Pupil Premium is used to improve educational outcomes for each looked after child.

The development and review of the PEP brings together the whole team around the child at regular intervals to focus on the child's educational progress and personal educational needs.

The PEP is important to the child too, especially when they are fully involved in agreeing and reviewing actions and targets. The PEP should be seen as a living document which has the child's voice at the centre.


Why is the PEP necessary?

The personal education plan is a fundamental and required element of a child in care’s education and the care plan. All young people in care must have a current Personal Education Plan (PEP), which should be reviewed 3 times a year.

What should happen at the PEP meeting?

The PEP meeting is a multi-agency review of a child’s progress and a discussion on what needs to be done to narrow the gap and produce the desired outcome for the young person. This meeting will include a discussion on the pupil premium grant and how the funding will be implemented to impact the learning outcomes for the young person.

What is the Virtual School’s role?

The Virtual School’s role in the PEP process is to quality assure and ensure that PEPs are of a high quality.

Who should you contact for advice about PEPs?

For any advice and guidance on how to complete a high quality personal education plan, please contact your Virtual School representative




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