Registration: Advice on Covid - 19

Face coverings guidance.  (Effective from 31st August 2020)

Anybody attending a registration office for an appointment must wear a face covering unless they are exempt from doing so under Government guidelines.   

 

Death Appointments

Due to the current COVID-19 (Coronavirus) situation no face to face death registration appointments are being offered in our offices. All deaths will now be registered via a telephone appointment. When booking an appointment, please ensure you are in a position to take a phone call that is likely to last approximately 45 minutes.

To make an appointment, please click here.  Alternatively please contact 01452 425060 to book an appointment and ensure you confirm the most appropriate contact number. If you have not been advised that a Medical Certificate of Cause of Death has been emailed to Registration please do not book an appointment. We are unable to Register a Death without this.  Once the Medical Certificate has been scanned to Gloucestershire Registration Service this needs to be triaged by ourselves prior to an appointment being made by the family etc.  The family / next of kin  will be able to book a registration appointment after a 24 hour period has elapsed thus preventing any issues on the day of the registration.

Births

In line with Government advice, we are now permitted to undertake Birth Registrations. You can now book an appointment online to register the birth as we have removed the date restriction, although please be aware we are still dealing with a backlog of births.

If your baby isn’t registered with a GP but needs to see one, you can receive emergency treatment from any GP surgery. Most GP surgeries will be able to register your baby as a patient online or over the phone.

Please click here to make an appointment.

 

Notice of Marriage / Civil Partnership

We are now able to take Notice of Marriage / Civil Partnership appointments however we ask you not to book your Notice of Marriage / Civil Partnership appointment more that 6 months before your ceremony date.

Those couples who live outside of Gloucestershire should contact their local Register Office to find out what arrangements they have put in place for notices which need to be given.

 

Re-registration of Birth following a Marriage or Civil Partnership
For the time being, we are unable to offer appointments to re-register a birth following marriage or civil partnership of natural parents or to add the father’s details if they were not included in the original registration.  Please see GOV.UK for more information about re-registration.

Correcting an error in a Registration
For the time being, we are unable to consider applications to correct an error in a register entry unless a correction is imperative.  Please see our website for further detail.

Marriage and Civil Partnership Ceremonies in Gloucestershire

From Monday 28th September the number of people permitted to attend a marriage or civil partnership ceremony has been reduced to 15. This maximum number must include the couple, witnesses and guests.  This number no longer includes anyone working and therefore no longer includes our Registration Staff. The venue and the room must be suitably risk assessed as COVID secure and the number of people in the room must comply with social distancing rules.

Please click here for full details how a ceremony will look in Gloucestershire with the current government restrictions.

We will be contacting couples in priority order if these restrictions affect your planned ceremony date.

We are currently unable to take any new bookings for Ceremonies to take place during the remainder of 2020. This is due to the need to accommodate bookings that have been unable to go ahead due to the Government restrictions

If you need to contact us about a ceremony, please email ceremonies@gloucestershire.gov.uk

Register a birth

 

Click here for an appointment

Please note that, due to Coronavirus restrictions, Tewkesbury is currently unavailable.

 

If parents are married or in a legal civil partnership, only one parent should attend.  If parents are unmarried and the parents wish the father’s details to be included, then both will need to attend. (Please see https://www.gov.uk/register-birth/who-can-register-a-birth). Due to measures to ensure social distancing, apart from the baby being registered, we are unable to accommodate any other children within the Register Office. If you are unable to find childcare for other children, the birth registration can be deferred.

 

Face coverings guidance

Anybody attending a registration office for an appointment must wear a face covering unless they are exempt from doing so under Government guidelines.   

 

Who can register a birth?

  • either the mother or father if they are married to each other
  • the mother, or the mother and father together if they are not married and want the father's details included on the birth certificate

 

Under normal circumstances you cannot ask anyone else to register the birth of your baby for you. If you are unsure whether you are entitled to register a birth, please contact any of the registration offices for assistance and advice.

If you are not married, and one of you cannot attend the registration office, but would like your details entered on the birth certificate,you must fill out a Statutory declaration of acknowledgment of parentage form which must be brought to the registration by the attending parent.

It is not a legal requirement to include details of the father if you are not married. The father's details can normally be included at a later date, if you marry or wish to include them.

If the baby's parents are married and one of them does not understand English, the parent who does understand English should register the birth.  If the parents attend together and are not married to each other and one of them does not understand English, they must bring a relative or friend with them to act as an interpreter.  The other parent may not interpret for them.

What documents should I bring?

All information relating to a registration is obtained by direct personal questioning of the informant. Informants are asked to provide supporting documentation at registrations to help ensure records are as accurate as possible.

We would ask that you bring, on a voluntary basis, various forms of documents to support all relevant areas of the register entry.

Supporting documents for parents to help with identity, nationality, relationship status and address are:

  • Birth Certificate
  • Passport
  • Driving Licence
  • Proof of Address (utility bill)
  • Marriage/Civil Partnership certificates
  • Deed Poll

The absence of supporting documents will not prevent the registration from taking place.

What will I be asked?

The registration officer will need the following information:

  • The date and place of birth
  • The child's given names and surname
  • The sex of the child
  • If more than one child was born (as in the case of twins or triplets), the registration officer will require a time of birth for each baby
  • The names, surnames and places and dates of birth of the parents and any other names by which they have been known
  • The parents' occupations
  • The mother's home address at the time of the birth
  • The date of the parents' marriage, if applicable, and number of previous children

What will happen at the appointment?

You will be seen in a private room and, in most cases, the registration process should take no more than half an hour.

You can buy a full birth certificate at the time of registration for £11.  We accept cash (please bring the correct money with you if possible) or card payment.   Alternatively currently you can order a birth certificate onlineOpens new window    at a later date (cost - £11 per certificate)

The baby does not need to be taken to the registration appointment to show that the birth has taken place. The local health authority or the hospital where the birth occurred will notify the registrar of the birth.

If you want to change any details on a birth certificate, see Correct a birth registration

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