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Registration: Advice on Covid - 19

Births
We are currently unable to undertake any Birth Registrations in line with the Prime Minister’s announcement on the 23rd March 2020.
Birth registration appointments will now be deferred until we are through the current pandemic period. A claim for child benefit or universal credit can be made prior to the birth being registered, where they have not been able to do so because of the measures currently in place.
If your baby isn’t registered with a GP but needs to see one, you can receive emergency treatment from any GP surgery. Most GP surgeries will be able to register your baby as a patient online or over the phone.

Tewkesbury Registration Office
Our Tewkesbury Registration Office is currently closed until further notice

Copy Certificates
We are currently unable to offer any services relating to the production of Copy Certificates until further notice.

Notice of Marriage / Civil Partnership
We are currently unable to offer appointments for Notices of Marriage or Civil Partnership.

Attendance at a death appointment
Due to the current COVID-19 (Coronavirus) situation one person will be permitted to attend a death registration appointment with the registrar. If anyone suspects they have been in contact with someone with COVID-19 or has a cough, fever or any other symptoms they should not attend.
Special Arrangements at a death appointment
If you are unable to attend a Register Office due to self-isolation, it is acceptable for certain alternative informants, who may not be a relative (such as someone who was present at the death or who is arranging the funeral) to collect the Medical Certificate of Cause of Death and attend the appointment to give the information for the registration. To further facilitate the registration, relatives who are unable to attend can assist the informant via telephone to ensure accurate information is recorded
Apologies for any inconvenience this may cause, but we are taking these measures to protect both the public and our staff. Please visit our website for further information and to book an appointment online. If the system does not allow you to book please ring 01452 425060 for assistance

Re-registration of Birth following a Marriage or Civil Partnership
For the time being, we are unable to offer appointments to re-register a birth following marriage or civil partnership of natural parents or to add the father’s details if they were not included in the original registration.  Please see GOV.UK for more information about re-registration.

Correcting an error in a Registration
For the time being, we are unable to consider applications to correct an error in a register entry unless a correction is imperative.  Please see our website for further detail.

We are currently unable to undertake any ceremonies

We are currently unable to undertake any ceremonies in line with the Prime Minister’s announcement on the 23rd March 2020.

We will contact you as soon as possible as we are dealing with ceremonies booked in priority order. If you are trying to contact us about a ceremony, please email ceremonies@gloucestershire.gov.uk.

We will not be able to amend ceremonies to a new date or take new bookings until we have been informed that the restriction on Civil Marriage and Partnership Ceremonies has been lifted. 

Please continue to review this page for further updates and confirmation for when we can resume new ceremony bookings and amendments.

Register a death

Special Arrangements

If you are unable to attend a Register Office due to self-isolation,  it is acceptable for certain alternative informants, who may not be a relative (such as someone who was present at the death or who is arranging the funeral) to collect the Medical Certificate of Cause of Death and attend the appointment to give the information for the registration. To further facilitate the registration, relatives who are unable to attend can assist the informant via telephone to ensure accurate information is recorded.

Register a death

You must register a death within five days of the date of death in the registration district in which it took place. This includes weekends and Bank Holidays.

By registering you will be able to obtain Death certificates, a green form for Cremation or Burial and use the Tell Us Once Service.

If the death has been reported to the coroner you will not be able to register until the coroner has completed her investigation.

Please make sure you book an appointment.

Book your appointment 24/7 online now 

Contact us

This may not be the same district in which the person had lived. You can provide information about a death at any registration office in England or Wales. The registration officer will send the information through to be registered in the appropriate district. Please bear in mind that this will take a little longer and could delay the funeral.  You will need to contact the appropriate registration office if you are outside Gloucestershire.

A stillbirth must normally be registered within 42 days of its occurrence. There is more information about registering a stillbirth at Direct Gov: Registering or changing a stillbirth recordOpens new window

 

What other information and documents need to be supplied for the registration of a death?

If the death has not been referred to the Coroner you will require a medical certificate cause of death issued by a doctor - a death cannot be registered without this document.

All information relating to a registration is obtained by direct personal questioning of the informant.  Informants are asked to provide supporting documents at registrations to help ensure records are as accurate as possible.  We would ask that you bring, on a voluntary basis, various forms of documents to support all relevant areas of the register entry e.g. names, addresses, relationships, places and dates of events.

Supporting documents for the deceased

  • Birth Certificate
  • Passport
  • Driving Licence
  • Proof of Address (utility bill)
  • Marriage/Civil Partnership certificates
  • Deed Poll
  • NHS medical card

Supporting Documents for the Informant

  • Passport
  • Driving Licence
  • Proof of Address (utility bill)

The absence of supporting documents will not prevent the registration from taking place. 

Occupation and the full name and occupation of their spouse or Civil Partner may also be required. The registration officer will need to know whether he or she was in receipt of any other government pension, in addition to Social Security benefits.

The information will then be written into a register, and you will be asked to check all details carefully before signing to say that they are all correct

 

Who can register a death?

It is a legal obligation to register a death, and a relative of the person who has died should do this.

If no relative is available, then it is sometimes possible for someone else to do it. This could be someone who was present at the death, for example, a senior member of staff from the establishment in which the death occurred or the person making the funeral arrangements but not the funeral director.  

 

What will happen at the appointment?

You will be seen in a private room and, in most cases, the registration process should take no more than 40 minutes.

You can buy a death certificate at the time of registration for £11.  We accept cash (please bring the correct money with you if possible) or card payment.   Alternatively currently you can order a death certificate onlineOpens new window    at a later date (cost - £11 per certificate)

 

Certificates

After the death has been registered, the registration officer will issue you with two documents free of charge:

  1. Certificate for Burial or Cremation (green form)
    This Certificate should be given to the funeral director to enable the funeral to take place
  2. Certificate of Registration of Death (BD8-white form)
    This Certificate is for Social Security purposes. Please complete the form and return it to your local Jobcentre Plus office. This will only apply if you are not using the Tell Us Once service, details of which are below. 

You may also need to purchase death certificates. A death certificate is a certified copy of the entry in the register of deaths. It is subject to crown copyright and so cannot be photocopied.

As death certificates may be required by solicitors and financial organisations or for pensions and insurance claims, you may wish to purchase several copies at the time of registration. Certificates issued at the time of registering the death will cost £11 each. We accept cash (please bring the correct money with you if possible) or card payment.

You can also currently order copies of a death certificate onlineOpens new window after the death has been registered at a charge of £11 per certificate.

 

Tell us once

At the end of the appointment, the registration officer will issue you with a reference number so that you can use the free Tell Us Once service to notify government and local council departments and services. The Tell Us Once service is not compulsory, and may be completed within the following 28 days online or by telephone.  The registration officer will explain how to do this.

All the information provided to the Tell Us Once service will be treated securely and confidentially.

The organisations who are contacted will use the information to update records; to end services, benefits and credits as appropriate; and to resolve any outstanding issues. They may use this information in other ways, but only as the law allows.

Further information on Tell Us Once can be found on the gov.uk website.

For further information on What to do after a Death, please visit the following government website:

www.gov.uk › after-a-death

Privacy statement

Tell Us Once has a privacy statement which tells you how the information you provide when using this service will be used and protected. Ask the registration officer if you wish to see the full privacy statement or you can view it here.