Where do we get your data from and who will we share it with?

The personal information we collect, use and share comes from a variety of sources. We also sometimes need to share your personal information with other people and organisations. Our sources and recipients of personal data are:

Sources:

• Your care provider(s)
• Housing Associations
• Social Services
• Voluntary and community organisations
• The NHS
• The Police
• Directly from you
• Your friends and family
• Relevant local partners, agencies and education providers
• Employers 
• Gloucestershire County Council are a signatory to the National Data Sharing Agreement, allowing us access to GP records via GP connect if deemed necessary. It is expected that use of this system will only be deemed necessary in limited circumstances for out-of-county recipients of social care

Recipients:

• Health service providers, including NHS agencies (e.g. GPs, hospitals, ambulance, health visitor, mental health services)
• Education providers
• Day care providers
• Youth Services
• Commissioned service providers
• Department for Education
• Ofsted
• Department for Works and Pensions,
• Ministry of Housing Communities and Local Government
• Ministry of Justice
• Information Commissioners Office (ICO)
• The Local Government Ombudsman
• Office for National Statistics
• Border Control and Immigration Services
• Courts and secure estate
• The Probation Service and community rehabilitation companies
• Disclosure and Barring Service
• Employers
• Legal Services, Courts and Children and Family Court Advisory Service (CAFCASS)
• Gloucestershire Safeguarding Boards
• Police
• Fire and Rescue
• Governing boards/panels
• Advocacy services
• Child Friendly Gloucestershire
• Direct Payment support services
• Supported lodging or semi-independent accommodation providers
• Adoption agencies and advisors (including voluntary adoption agencies)
• Community hubs
• Local multi-agency forums which provide advice, support and guidance (such as Local Inclusion Teams)
• Disabled Children and Young People’s Service
• Providers of independent advice and guidance (such as contracted SEND consultants)
• Foster Carers and related services
• Independent school admission appeal panel members
• Mediation services
• Gloucestershire Social Work Academy (Gloucestershire County Council learning and development unit)
• External practice educators to support and review casework produced by student Social Workers
• Association of Video Interaction UK (AVIGuk)
• Educational Psychologists
• Student Social workers and Educational Psychologists
• Software providers to facilitate access to our databases and websites (such as LiquidLogic)
• Transport operators for purposes of our Home to School transport service
• Teaching Regulation Agency (TRA)
• The Education Workforce Council (EWC) in the case of qualifying / having completed part of your induction / continuing your induction in Wales;
• The General Teaching Council for Scotland (GTCS) in the case of qualifying / having completed part of your induction / continuing your induction in Scotland;
• The General Teaching Council for Northern Ireland (GTCNI) in the case of qualifying / having completed part of your induction / continuing your induction in Northern Ireland
• Insurance and legal advisory services (internal and external)
• Employers
• National Drug Treatment Monitoring system (NDTMS) in the case of providing treatment
• Other charitable and voluntary sector partners and services (e.g. Barnardos, Coram)
• Other Gloucestershire County Council services such as Social Care, Education teams, Corporate Resources and Audit functions
• Other local authorities
• Other District Councils
• Relevant local partners and agencies
• Department for Education (DfE) for Supporting Families information
• Contracted Data Insights Partners to improve our services
• Our Independent Parent Carer Forum
• Active Gloucestershire
• The Children’s Commissioner
• Stroud Move on and Enablement Service (Kingfishers)

We specifically work in partnership with the county’s NHS and care organisations as part of 1 of only 14 Integrated Care Systems (ICS) across the country. This is a voluntary partnership that is working to ensure you receive high quality joined up care when you need it; this partnership is known as One Gloucestershire.

As part of that partnership, an overview of your social care information forms part of Gloucestershire’s shared care digital record system. This system is known as JUYI (Joining Up Your Information) and allows Gloucestershire health and social care professionals involved in your care access to the most up to date information about you.

For more information about JUYI please visit the JUYI website.

Your personal data may also be shared with regulatory and statutory bodies who assess council performance and financial spend, as well as where required by law, such as to prevent and detect crime or fraudulent activity.

Gloucestershire County Council uses third party suppliers to provide Information Technology and Communications solutions, support and hosting services.  These organisations may process your personal data only where it is necessary as part of the service they provide.  These organisations are contractually obliged to handle and protect your data in line with data protection legislation and council policies.