Introduction

Gloucestershire County Council’s Elected Members have 3 different roles:

• As a member of the council
• As a representative of residents in their ward/division
• As a representative of a political party

In line with the Members’ Code of Conduct Elected Members will process the personal information of the residents within their division.

As part of their work in the community Elected Members may contact officers of the council and other organisations on your behalf to investigate concerns and respond to enquiries.

If an Elected Member collects personal information whilst supporting you, they will keep information relevant to that case for 3 years, unless there is a reason to keep it for longer, for instance if required to do so by law or under a legal obligation.

Some personal information such as that associated with minor correspondence used to schedule a meeting, will be held for less time.

Any information held at the end of an Elected Member’s term in office is either passed to the appropriate council representative or securely destroyed.