Transferring Information

Transferring Information

From time to time, it may be that a contractor is required to transfer council data. Prior to transferring any information, you should consider the following:

• Do you need to transfer this information – is it really required? What are the risks?
• If the transfer is necessary, do you need to send all of the information or are only parts of it required? Only ever send what you absolutely need to and no more.
• Do you have the authority to transfer / release the information? You must have permission from the appropriate Council employee before taking any action. For routine transfer/release this can be achieved through approved procedures, rather than permission on a case-by-case basis. Bulk transfers of information require the appropriate approval. Please contact the Information Management Service for assistance: dpo@gloucestershire.gov.uk.
• If you have the authority to send the information and are sure you need to send it, have you made appropriately secure arrangements for the transfer? If you are transferring personal, special category or sensitive data via email then you must use appropriate encryption and secure transfer methods.