Adding to our collections
We aim to locate, collect and preserve archives, books and other published sources which are of historical significance to Gloucestershire and South Gloucestershire.
We accept a wide range of items ranging from records created by the County Council to those belonging to private individuals. We can offer advice on which records to keep and for how long, as well as guidance on how to keep them safely. If you would like to discuss your records with us, please Contact us.
Frequently asked questions
How do you select material?
- By prior appointment we can accept records as either a gift (our preferred option) or on long term loan as a deposit.
- The guides below give more details on this and on access and copyright issues.
- Please contact the collections management team to make an appointment before bringing in any material.
- We can offer advice on which records to keep and for how long, as well as guidance on how to keep them safely. If you would like to discuss your records with us, please Contact us.
What about Methodist Church Archives?
Are you a Circuit Archivist looking after Methodist Church Archives? If so, you may be interested in the retention guidelinesOpens new window that have been issued by the Methodist Church.
Can you advise me on school record keeping?
What if I want to temporarily withdraw my documents?
Owners of documents held on deposit (long term loan) at Gloucestershire Archives may wish to take their records out for a short while (for example, for a display).
We are happy to help but please contact us in good time to discuss what you need.
Guidance on how to proceed is given in the download below.
- Donors and depositors information
- Preservation of Digital Records for Donors & Depositors
- Guidelines for the Retention and Preservation of Parish and Town Council Records
- How to keep and store the records of your organisation
- Guidelines Bagger
- Guidance for depositors wishing to temporarily withdraw their own documents
- Handling advice for agreed temporary loan
Still have questions?
Get in touch to enquire about the archives collections or services we offer.