Complaints about Data Protection and Freedom of Information requests

The Freedom of Information Act, the General Data Protection Regulation (GDPR) and the Environmental Information Regulations provide you with the right of access to information held by Gloucestershire County Council. You have the right to complain about the response you have received regarding your request for information as well as to complain about other breaches of the above legislations.

In this procedure ‘complaint’ refers to an expression of dissatisfaction with Gloucestershire County Council’s compliance with the above legislation or the request for an internal review of the decision to withhold information in response to a request to access recorded information held by Gloucestershire County Council.

Guidance on how to submit an effect request for an internal review can be found on our website at the link below:

How to frame an effective internal review guidance

What if you are not satisfied with the response to your complaint

If your complaint is not resolved to your complete satisfaction, you have the right of appeal to the Information Commissioner for a decision; please contact them with your complaint by writing to:

The Information Commissioner
Wycliffe House
Wilmslow
Cheshire, SK9 5AF

Email: icocasework@ico.org.uk

Website:www.ico.org.uk

Tel: 0303 1231113 (or 01625 545745 if you would prefer not to call an ‘03’ number, or +44 1625 545745 if calling from overseas)

The Data Controller for the information you provide on this form is Gloucestershire County Council, Shire Hall, Westgate Street, Gloucester, GL1 2TG. Our Data Protection Registration Number is: Z7334901.

Information you provide and supporting evidence will be used to process your complaint and evaluate the effectiveness of our service. In order to investigate your complaint, we will also need to access information already held for other purposes. We will also use anonymised information for statistical and quality purposes.

The processing of your data in your complaint and that held elsewhere in the council is necessary in order to comply with our obligations under data protection law. The relevant legal conditions are article 6(c), article 9(2)(g) GDPR and Part 2(6)(2)(a) of the DPA 2018.

We will keep a record of your complaint for 6 years after completion of the request or last contact from you.

We will need to share this information with staff in other areas of the council in order to locate the information you are requesting access to or rectification/erasure of and in order to determine what information can be released to you. In some circumstances we may also need to forward it to third parties to verify your right to the information or in order to obtain their permission to release information we hold about you, if it was originally provided by them.

In relation to the information you provide as part of your complaint you have the right to:

• access your personal information;
• have the information you provided to us rectified if it is inaccurate or incomplete (but you will need to provide evidence before we can do so); and
• restrict how we process your information.

If you would like to exercise these rights, please complete and submit this form with the appropriate documentation or, if you have concerns regarding the way we have processed your information, please contact The Data Protection Officer, dpo@gloucestershire.gov.uk

Gloucestershire County Council, Shire Hall, Westgate Street, Gloucester, GL1 2TG Tel: 01452 324000.

Page updated: 11/02/2022 Page updated by: Information Management Service

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