Volunteer records

11.1    Written records will be kept of:

• selection and screening decisions about individual volunteers and any concerns (see section 16) discussed with the volunteer
• volunteer attendance at each facility. This record will show the names of the volunteers on site on any particular date and the time of their entry and departure

11.2    Personal information about volunteers will be kept securely and accessed only by authorised personnel.

11.3    Information will be managed in accordance with the requirements of the General Data Protection Regulation (GDPR) as enacted in the Data Protection Act 2018. Please see the council’s Privacy Notices - Councils Privacy Notices.

11.4    Volunteer records are the property of the council. When a volunteer ceases to be involved in services, records will be retained and archived in accordance with the council’s Records Retention and Disposal Schedule.